Staff a Program

You will be expected to:

1. Complete all necessary trainings and attend the program orientation with students.
   • Trainings include but are not limited to: CSA, First Aid, HIPPA, and Mental Health First Aid.
   • Most trainings can be completed online, however some will require you to attend in-person. OIO will provide staff with the dates of all in-person trainings well in advance.
2. Understand the program handbook and additional materials provided to students.
3. Download necessary apps and appropriately prepare to travel abroad (apply for a passport if you do not have one, apply for visa if required, pick up necessary materials from the International Office, etc.)

You will be expected to:

1. Serve as a resource to students participating in the program. This can include, but is not limited to:
   • Being on-call and reachable 24/7 for students
   • Taking attendance for all excursions and classes
   • Ensuring all students are together when necessary
   • Reminding students of departure times, upcoming events, requirements for events, etc.
   • Being present on Groupme, answer questions and actively communicate with students
   • Staying up to date on host country safety conditions and climate
2. Serve as a liaison and resource to the faculty program director and OIO. This includes but is not limited to:
   • Communicating messages or program updates from the faculty program director to the students
   • Staying in close contact with OIO about any issues with/questions about students, safety, health, program logistics, etc. – we are here as a resource to you and you must keep us in the loop.
   • Documenting any student-related incidents in a formal incident log (Incidents to be logged include any tardiness, plus behavioral, academic, emotional/mental, legal issues pertaining to students.)
3. Know what to do in case of an emergency or unexpected situation (trainings will be provided).
4. Be responsible and remember that you represent the O’Neill School, Indiana University, and the United States of America.

You will be expected to:

• Meet with the O’Neill International Office to debrief, submit receipts, and discuss logistics

In most cases, your direct supervisor will expect you to keep up with your regular job duties while gone staffing the program. While abroad the first priority must be staffing the program and attentiveness to the students, however you will most likely be completing your normal job duties when you are not busy staffing the program. This means that you will be paid for the time worked on the program just as you would in the office. In addition to your normal pay, the following items will be paid for or reimbursed: 

• Flight and ground transportation (guidelines apply)
• Visa fees (if needed for program)
• Per diem (meals and incidentals)*
• International phone plan for duration of program
• Non-standard vaccinations required for travel
• All group excursions and group meals (you can do some amazing things for free!)

What isn’t covered:

• Travel insurance (recommended but not a required purchase)
• Personal days or personal travel
• Family/Guests
• Souvenirs
• Passport fees

*Per diem covers meals and incidentals and is paid out at a rate of 80% of the U.S. Department of State’s maximum for all meals not provided by the program. For travel days, program staff will receive 75% of the reduced U.S. Department of State per diem rate.